The eAkte by Helix makes it possible to manage personnel files entirely paperless.
Documents can be categorised, tagged and maintained for their validity – all in one place. The solution is cloud-based and usable regardless of location, so HR teams and managers have access anytime, anywhere.
From flexible document filing to automatic reminders – the eAkte covers the entire lifecycle of your personnel records.
Upload, drag & drop, import or digital inbox – every route in is possible. Different formats are automatically converted into a single, uniform format.
Detailed permissions: who may file, print, delete? Every access is logged completely and remains traceable at any time.
With just a few clicks, time-limited access can be granted to employees, managers or external auditors.
Resubmissions, notes and scheduled deletions keep the entire process transparent and clear. Responsible people with pending resubmissions are reminded automatically by email.
Individual deletion criteria and deadlines can be defined per document type – data-protection compliant and audit-proof.
Alongside the structured search, a full-text search across single or multiple files is available – accurate to the second.
Documents can be freely categorised, tagged and assigned validity periods – for maximum clarity.
Fully cloud-based – whether in the office, working from home or on the go. All files are available securely and reliably at any time.
Not yet running a digital eAkte? We support you with the initial digitisation of your personnel records and bring existing documents into the digital world safely and in a structured way. This is how you lay the foundation for efficient HR processes without paper chaos.
Paper documents can be scanned in batches and then sorted and assigned on screen afterwards – without stickers or dog ears.
For companies with existing paper files, Helix offers a complete digitisation service. Hand your documents over to us – we take care of the rest.
In a joint consultation we analyse your inventory, clarify scope and requirements, and develop a tailored digitisation plan for your company.
Your paper files are collected from you securely and insured. The entire transport follows the highest security standards and is fully documented.
Our specialists prepare the documents professionally: removing staples, flattening pages, sorting stacks and structuring them by defined categories.
All documents are scanned in professional, high-resolution quality – true to colour, legible and optimised for OCR text recognition.
Every scanned document is checked for legibility and completeness. Indexing then follows according to your specifications – ready for the eAkte.
Depending on your decision, the paper originals are returned, stored securely or destroyed in a data-protection compliant way – with a corresponding certificate of destruction.
The eAkte continuously reads master data from existing HR systems, so no duplicate data entry is needed. Personnel data stays up to date at all times – automatically.
Last synchronisation: just now
Christian
Henry
Daniel
Tiago
Michael
Jana
Can
Lennart
Felix
Benjamin
Rainer
Karina
Tobias